CSU Policy Library Now Available

The Chancellor’s Office has announced availability of the new CSU Policy Library, a central repository for systemwide policies. Partnering with PolicyStat, the CSU Policy Library provides a simple, comprehensive and powerful tool to quickly find and efficiently manage CSU systemwide polices such as Executive Orders, ICSUAM, and similar documentation.

Finance and Business Services is working to update links in our website, guides and manuals, directing to the new CSU Policy Library. The campus community has the option of bookmarking the new site: https://www2.calstate.edu/policies.

Economy Class Fares and Upgrades

Airlines are increasingly offering stripped-down economy class airfares by removing such amenities as assigned seats and the ability to bring carry-on baggage. SJSU’s Travel Guide states, “Transportation by scheduled airlines shall be allowed at the lowest fare available at time of booking.” If a traveler has a business reason for purchasing other than the lowest fare available, that reason should be noted in the FTS reimbursement document where Approving Officials can easily see it – preferably in the “Additional Trip Details” field. If the business reason for an upgrade is indicated in the FTS reimbursement request, approval of the request by an Approving Official indicates approval of the upgrade. If the business reason for an upgrade is not indicated in the reimbursement request, Finance will ask the traveler for a justification, and may refer weak cases back to the Approving Official for review.

Travelers are responsible for the cost of unapproved upgrades. If the purchase was made via a GoCard, the traveler will be asked to reimburse the University.

Travelers may elect to upgrade their seats using personal resources. If not handled as a separate transaction, the FTS reimbursement request should include only the base fare amount.

CFS Project IDs Related to Research Foundation Accounts

Finance is improving the process to establish CFS project IDs corresponding to Research Foundation accounts.

Effective immediately, campus departments will no longer be required to submit a Chartfield Request form to create a CFS project ID for expenses billable to newly created research foundation accounts. Instead, Finance will create project IDs automatically.

Research Foundation and Finance partnered to define an internal process, communicating information required to establish the associated project ID in CFS. Once the project ID is created, it will be available for use in FTS.

This new process only applies to project IDs related to Research Foundation accounts (beginning with RFxxxxxxxxx); all other project ID creation requests should continue through the existing process.