Update: AB1887 State Travel Prohibition – Four Additional States

Last Thursday, June 22, 2017, California Attorney General Xavier Becerra announced four additional states that are now included in the AB1887 Travel Prohibition.  The states are:

  • Texas
  • Alabama
  • South Dakota
  • Kentucky

Please note: There has been no mention of an effective date for the additional restricted states, nor any guidance regarding existing travel taken or authorized since AB1887’s original effective date of January 1, 2017.  We will send updates to this message as soon as possible.

Link to the Dept of Justice/Office of the Attorney General AB1887 website: https://oag.ca.gov/ab1887.
If you have any questions, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

May Accounting Period Close

For employees who track or manage department budgets, please note that the month of May 2017 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with an May journal date. May transactions can still be entered into the GL system, but the journal date must be 6/1/2017 or later. The current period open is June 2017.

June LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for June 2017 payroll must be received by Finance Support no later than Tuesday, June 20 at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the May payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2016/17 will reflect regular/negative pay for the months of July 2016 through June 2017; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2016 through May 2017. Positive pay for Fiscal Year 2017/18 will reflect expenditures for the twelve month period of June 2017 through May 2018.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.