December Accounting Period Close

For employees who track or manage department budgets, please note that the month of December 2018 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with a December journal date. December transactions can still be entered into the GL system, but the journal date must be 1/1/2019 or later. The current period open is January 2019.

Missing Travel Reimbursements in FTS

Users have reported being unable to find Travel Reimbursements in FTS. The missing Travel Reimbursements are ones that have not been submitted for approval by the Traveler and are associated to Travel Authorizations.  We are working to resolve the problem and will update you as soon as we can. We apologize for the inconvenience.

If you have any questions, please contact Finance Support at financeconnect@sjsu.edu or 4-1558.

January LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for January 2019 payroll must be received by Finance Support no later than Friday, January 18th at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

IMPORTANT CHANGE: For faculty who are on release time, employee profile requests are no longer required. Please review the new Reimbursed Time Authorizations guidelines.

We cannot guarantee that requests for changes received after the deadline will be captured for the January payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2018/19 will reflect regular/negative pay for the months of July 2018 through June 2019; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2018 through May 2019. Positive pay for Fiscal Year 2019/20 will reflect expenditures for the twelve month period of June 2019 through May 2020.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact Finance Support at finance-support@sjsu.edu or 4-1558.