For employees who track or manage department budgets, please note that the month of May 2018 is now closed in CFS.
This means that the General Ledger (GL) system will not accept any more entries with a May journal date. May transactions can still be entered into the GL system, but the journal date must be 6/1/2018 or later. The current period open is June 2018.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for June 2018 payroll must be received by Finance Support no later than Friday, June 22 at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the June payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.
Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.
Attention Campus Copier Program Participants:
We have improved the Campus Copier Program requests for your convenience, our record keeping, and to improve on vendor accountability for a timely turn-around (i.e. Service Order Requests and Supply Order Requests).
All requests must now be placed on the Campus Copier Program web page, via a web based form. Both Service Order and Supply Order links are visible on the page. Please refer to the screenshot below.
Departments will receive confirmation of receipt of requests by email, analogous to the IT Service Desk ticketing system. Once the service or supply order has been fulfilled, please respond to the email to confirm your request can now be closed.
Should you have any questions, please contact the Campus Copier Program Coordinator at sara.bonakdar@sjsu.edu .
Figure 1: Links to the forms for requesting copier service or supply order can be found on the Campus Copier Program web page.
