For employees who track or manage department budgets, please note that the month of December 2017 is now closed in CFS.
This means that the General Ledger (GL) system will not accept any more entries with an December journal date. December transactions can still be entered into the GL system, but the journal date must be 1/1/2018 or later. The current period open is January 2018.
Attention university personnel responsible for copiers in the Campus Copier Program:
A new change has been implemented regarding supplies provided by the Campus Copier Program (i.e. toner, staples, etc.).
The Campus Copier Program will no longer house supplies on campus. However, the process to request for copier supplies will remain the same. Departments will still need to complete the Copier Supply Order Form., then fax the request to the Campus Copier Program for processing. Supply orders will now be fulfilled and delivered to your department by one of the three copier vendors that service your machine: Pacific Office Automation, Caltronics (CPO), or Standard Business Machines.
If you have any questions, please contact Sara Bonakdar, Campus Copier Program Coordinator, at email@example.com.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for January 2018 payroll must be received by Finance Support no later than Friday, January 19 at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at firstname.lastname@example.org .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the January payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.
Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at email@example.com or 4-1558.