Early Mail Pickup by USPS for Oct. 9

Monday, October 9 is Columbus Day, a federal holiday. Outbound USPS Mail will be picked up from our campus at 11:30 a.m., three-and-a-half hours earlier than normal.  USPS mail requiring same day processing and mailing should be brought to Distribution Services by 10:30 a.m. on that day. Mail received after the cutoff will go out the following day.

If you have any issues or questions, please contact the Distribution Services Manager, Sonja Bowsky, at (408) 924-1592 or sonja.bowsky@sjsu.edu .


October LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for October 2017 payroll must be received by Finance Support no later than Friday, October 20 at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the October payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558.

New Change Order Request Process!

We’ve updated the change order request process! Leveraging our electronic content management system, OnBase by Hyland, we’ve designed a web-based Change Order Request form to replace the current request-by-email change order process.

The change order request form streamlines the process by providing:

  • Auto-populated purchase order information
  • A drop-down list from which to select an authorized approver
  • Built-in approval notification and routing
  • The ability to upload support documents
  • Document retrieval in FTS – everything related to a requisition in one place

Visit the Procurement Pathways webpage to access the new form and the Change Order Request Process Guide; or attend one of our overview sessions as scheduled below:

  • Monday, 10/9/17 from 9:00am to 10:30am in Clark Hall 505
  • Tuesday, 10/10/17 from 9:00am to 10:30am in Clark Hall 505
  • Friday, 10/20/17 from 2:00pm to 3:30pm in Clark Hall 505
  • Tuesday, 10/24/17 from 2:00pm to 3:30pm in Clark Hall 505

Registration for the change order overview sessions is not necessary. Please contact FinanceConnect with any questions.