July Accounting Period Close

For employees who track or manage department budgets, please note that the month of July 2017 is now closed in CFS.

This means that the General Ledger (GL) system will not accept any more entries with an July journal date. July transactions can still be entered into the GL system, but the journal date must be 8/1/2017 or later. The current period open is August 2017.

Restricted Travel Update

The California State Attorney General announced the addition of four states to Assembly Bill 1887, the law restricting the funding or sponsoring of state business travel to states with discriminatory laws.  San Jose State University (SJSU) will use the announcement date of June 22, 2017 to put into effect the travel restrictions to the additional states.  The new states are:

  • Alabama
  • Kentucky
  • South Dakota
  • Texas

The original four states are:

  • Kansas
  • Mississippi
  • North Carolina
  • Tennessee

Background

As of January 1, 2017, the CSU Travel Policy and Procedures has been revised to comply with Assembly Bill 1887, which added Section 11139.8 to the Government Code relating to discrimination and was approved by the governor in September, 2016.  As a result of this  law, it has been determined that SJSU and its auxiliaries, will be restricted from requiring employees to travel to certain states, and are prohibited from approving funding or sponsoring travel to those states with laws enacted to void or repeal discrimination protections, or, to authorize or require discrimination.

Exceptions to the prohibitions that may be granted, and of note to SJSU and its auxiliaries, include the following (see SJSU Travel Guide for the complete list):

  • To meet contractual obligations incurred before January 1, 2017.
  • To participate in meetings or training required by a grant or required to maintain grant funding.
  • For the protection of public health, welfare, or safety, as determined by the CSU or other state agencies.

The list of affected states is maintained on the California State Attorney General website, State of California Department of Justice.  Travelers and approvers are required to check the website when planning out-of-state travel.

If you have any questions, please contact:

  • Gail Finney, Director, Finance Support at 408-924-1683 or by email gail.finney@sjsu.edu
  • FinanceConnect at 408-924-1558 or by email financeconnect@sjsu.edu

References

August LCD Processing

To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for August 2017 payroll must be received by Finance Support no later than Monday, August 21 at 5:00 p.m.

For temporary appointment funding changes, all requests can be emailed directly to Finance Support at finance-support@sjsu.edu .

For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.

We cannot guarantee that requests for changes received after the deadline will be captured for the July payroll cycle.

Reminder: Payroll expenditures for Fiscal Year 2017/18 will reflect regular/negative pay for the months of July 2017 through June 2018; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2017 through May 2018. Positive pay for Fiscal Year 2018/19 will reflect expenditures for the twelve month period of June 2018 through May 2019.

Please refer to Labor Cost Distribution for information regarding the LCD process and Temporary Appointment Funding Changes for instructions on completing the Employee Profile form. If you have any questions about LCD processing, please contact FinanceConnect at financeconnect@sjsu.edu or 4-1558