To employees responsible for department budget and financial management, fiscal year 2014-15 is now closed in CFS (Common Financial System); therefore there will be no more transactions or adjustments for that year. Final financial reports for the year are now available in the Data Warehouse.
All periods in fiscal year 2015-16 are now open. The Budget Office will transfer funds to departments for encumbrances that were outstanding on June 30, 2015 in funds 70000 (CSU Operating) and SSETF funds (70018, 70019, and 70020) by Friday, July 17.
SSETF Legacy Fund 70012 will remain open to accommodate the encumbrances from last year; however the Budget Office will not be allocating budgets for those open encumbrances. Our recommendation is to either close that purchase order or change the funding source.
Please note that fund balances will post by Friday, July 24. In an effort to standardize and streamline the closing process, most of these balances will revert to fund owner with no DeptID assigned. Do make sure to run your reports by fund to ensure that you capture a true representation of your funds available.
We had a fantastic year end close. Thanks to everyone!
Due to maintenance scheduled for Sunday, July 12 from 8 a.m. to 12 p.m., our FTS, CFS, and CFS Data Warehouse systems, as well as many others, will be unavailable. Please check SJSU System Status (http://systemstatus.sjsu.edu/) for more information.
To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running your LCD Setup Audit.
Any changes to the distribution of funding for payroll expenses that you would like made for July 2015 payroll must be received by Finance Support no later than Monday, July 20th at 5:00 p.m.
For temporary appointment funding changes, all requests can be emailed directly to Finance Support at firstname.lastname@example.org .
For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to our office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs – please do not send the RTA form to Finance Support.
We cannot guarantee that requests for changes received after the deadline will be captured for the July payroll cycle.
Reminder: Payroll expenditures for Fiscal Year 2015/16 will reflect regular/negative pay for the months of July 2015 through June 2016; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2015 through May 2016. Positive pay for Fiscal Year 2016/17 will reflect expenditures for the twelve month period of June 2016 through May 2017.
For more information about the LCD process, please see http://www.sjsu.edu/finance/about_us/budget/budget_dev/people_budgeting/labor_cost_distribution/index.html.
If you have any questions about LCD processing, please contact FinanceConnect at email@example.com or 4-1558.