June LCD Processing


To personnel with Labor Cost Distribution (LCD) responsibilities, this is the monthly reminder to confirm your salary information by running  your LCD Setup Audit.

Any changes to the distribution of funding for payroll expenses that you would like made for June 2013 payroll must be received in the University Budget Office no later than Tuesday, June 25 at 5:00 p.m.

For staff member changes, all requests can be submitted directly to the University Budget Office:

Alicia Wagner
University Budget Office, CL 500
Extended Zip 0004


For faculty who are on release time and/or any split funding changes, employee profile requests must be approved by the Dean’s Office prior to submittal to the University Budget Office. The Release Time Authorization (RTA) form for faculty on release time with the Research Foundation should be sent to Faculty Affairs- please do not send the RTA form to the University Budget Office.

We cannot guarantee that requests for changes received after the deadline will be captured for the June payroll cycle.

Reminder:   Payroll expenditures for Fiscal Year 2012/13 will reflect regular/negative pay for the months of July 2012 through June 2013; positive pay salary expenditures (e.g. student salary and overtime) will represent the months of June 2012 through May 2013.  Positive pay for Fiscal Year 2013/14 will reflect expenditures for the twelve months period of June 2013 through May 2014.

If you have any questions, please contact Alicia Wagner at university.budget.office@sjsu.edu  .




Requisitions for Products that Qualify to be Purchased with the ProCard


Finance Service Group acknowledges campus departments are working hard to complete year-end challenges.  We greatly appreciate your efforts in helping us meet our fiscal year-end deadlines.

When we presented the fiscal year-end schedule to employees at our What’s Up? Finance event back in April 2013, we asked you to be mindful of our processing time for completing requests.  In addition, we mentioned all Procurement Card charges posted after the May billing cycle would be expensed out of next fiscal year 2013-14.

At this time, Contracts & Purchasing Services has been inundated with requisitions for products that meet the criteria for purchase on the ProCard.  We are requesting  departments to refrain from submitting a requisition to Purchasing Services for such products.  Requestors who have submitted requisitions for items that should be purchased with the ProCard will be notified by the Buyers via email that their requisition will be cancelled and to proceed with the purchase using the ProCard.  This practice is not new and has been in place since last fiscal year.

Thank you for your cooperation.


Fiscal Year-End 2012-13 Schedulehttp://www.sjsu.edu/finance/financeconnect/presentations/index.html

Procurement Pathwayshttp://www.sjsu.edu/finance/financeconnect/resources/pathways/index.html


May Accounting Period Close


For employees who track or manage department budgets, please note that the month of May 213 is now closed in the CFS finance system. This means the General Ledger (GL) system will not accept any more entries with a May Journal Date.  May transactions can still be entered into the GL system, but the Journal Date must be 6/1/2013 or later. The current period open is June 2013.